ESPD+Business+Meeting

September 10, 2013

Please join us for a round table discussion about current special education issues. The floor will be open to topics such as:

All ESPD grant funds have been pulled back Lay out what you what to get done as an ESPD group - Matt will look for funds to assist the project Matt wants to reorganize a way to get funds for ESPD (the good work is vital) Function is more important than the grant
 * Matt B. - ESPD Finances -**

IEP facilitation training return possibility - Matt agrees that it is a need and possibility ESPD plans for 2013-2014 1. Follow up IEP facilitation 1day 2. IEP facilitation for new 3 day When ESPD meets we will work in 3 areas: Administrative management IEP facilitation followup Training

Relationship with NDE - positive leadership is essential

No excess cost allowed on final financials. Everything is under new and expanded or non-reimbursable
 * Special Education Finance -**

NDE wants the liaison group to share information with all ESPD members - discussion, do we do minutes? Notes went to Gary - he made changes (now we are looking for clarification of the note changes) Positives - sharing information, we are looking for better communication - Use the ESPD list serve to share information (sped@list.k12.ne.us)
 * Liaison Group (Larianne, Ellen, Donna, Stuart)**

Names of students on bill - not comfortable (use NSSRS numbers instead of names) Services - that are not directly connected to students Program supervision, transition consult, behavior consult, any consultation Rule 51: 13.02d (contract not bill) - Student, date serve and amount of time served
 * Special Education Billing and documentation -**


 * On September 11, 2013, Darus and Larianne called Pete Biaggio and asked the questions above and asked for additional clarification. This is a summary of the information shared:**
 * Q: It is the feeling of the ESUs that they will need to entirely change their billing systems in order to meet all the requirements discussed on August 29, 2014. That would be costly and time consuming.**
 * A. Pete re-assured us that was not necessary.**
 * Q: If ESUs were to provide attached documentation (not the bill itself, but attachments) with the necessary information, will that meet requirements?**
 * A. Yes**
 * Q: If that documentation was a schedule with dates, times, and student names, will that meet requirements?**
 * A. Yes**
 * Q: Is the student's name required or can there be other student identifiers such as student initials?**
 * A. Initials are fine. Need to have some sort of student identifier. Names are not necessary.**
 * Q: The Nebraska Rule 51 states the information must be in the CONTRACT not the bill. Why must this information accompany the bill?**
 * A. Contract for the purposes of this rule is interpreted by NDE as the billing.**
 * Q: What do we do about those indirect hours... such as paperwork time, planning time, driving time, consult time, etc.?**
 * A. On the schedule, account for that time. Describe it. The school needs to see what they are being provided.**
 * Q: We bill by FTE as do many other ESUs. Is that allowable since we are concentrating on hourly costs?**
 * A. You can have FTE in your bill, but must also have hours. Hourly rates are what get approved by NDE. (note: exception is Level III programs)**


 * Pete emphasized the sample bill they showed on August 29 was simply that, a sample. He called later and said he will try to put more explanation on that sample bill regarding why type of services to include. (ie: direct service, indirect service, drive time, paperwork, planning, etc.)**

Bottom line is the schools need to be able to see exactly what they are paying for. This 'accountability' must accompany the bill but does not have to be part of the bill.

Gary, Shane, and Greg discussion • Rule 51 states contract not bill (Ellen feels it is a federal issue - IDEA) • Bills are based on what we anticipate the need will be - adjusted clean up bill - need to be ambassadors of change, let's make sure that it is clear exactly what we need to do Timetable (check with Larianne) - $14 per machine (therapists fill out a schedule in ical and reports can be run) Please send billing question to Larianne


 * Transportation -**





• Talk to Shane Ryan about transportation - he will send you a spreadsheet with all the information

• Up and running - Kris has completed one, but is not hitting submit for a period of time.
 * Final Financials -**

• Student FTE coming up

• Pristin Screens - Ellen will add the representative for the screen cleaner

• September 20, 2012 was when it was sent out last year, so be watching for it
 * Maintenance of Effort -**

• Wade - 1 hour training is available Changes - • District instead of county when searching • Time off of accommodations and modifications
 * SRS -**

Timetable for ical Pristin Screens
 * Training -**

And more...


 * 504 Training by Karen Haase - T. Ferg (save the date)**




 * September 25th - ESU #4 Karen Haase - Bullying am/504 pm**




 * Oct. 3 Power of Play (Kris)- Early Childhood Kari Ebert**




 * Oct. 4 Apraxia**



Pass/Fail - 4.0 for a special education student who is in the top 10% (issues with scholarships) Is Pass/Fail an IEP decision? Larianne will read a document that she has received and add information to Wiki. Jane M. has some OCR information on grade also - we'll get it added to the Wiki. Check policies and procedures for grading - districts can contact attorney
 * Grading -**


 * Training**: Check with Karen Haase on setting up a training for grading

Lindy did a nice job facilitating the meeting - sounds like collaboration is important to Lindy Collaborative Grant is due October 25
 * ILCD Call - September 10**

Negotiations timelines - Sept. 1 Request recognition Oct. 1 Board responds Nov. 1 Negotiations begin Feb. 1 Negotiations completed
 * Labor Relations - Sept. 5 and 6**

schedule control transfer class size case load size number of days
 * Don't include in contract:**

• Procedure on snow days - if they don't meet requirement • Not required to give any number of minutes of playing time • Vacation days - bucket 15 days (you can only get 15 vacation days) • Bereavement days - administrator should not have to make the decision

Larianne's experiences - 4 meetings, all went well - parent felt valued - parent request: parent wanted to continue with the behavior section on the same day - placement meeting - both/and strategy - school psych ran an IEE meeting using the process
 * IEP Facilitation**