Minutes+June+6,+2011


 * Facilitated IEP**


 * [[file:1-11 meeting mechanics handout.docx]]
 * [[file:1-11 pre-post questions.docx]]

-- Clayton Cook, Sept. 8, Attorney, Tiered Level of Behavior Intervention -- Panel Discussion, Sept. 9 am, Topics TBD -- Students from Bright Futures, Sept. 14th -- Kevin Hunnycut, Sept. 15th -- Kevin Hunnycut Jan. 11, Show videos developed
 * Meeting Dates for 2011-2012**
 * August 31- September 1, 2011, Lincoln, **File Review Fidelity**
 * September 8-9, 2011, South Sioux, **NASES**
 * September 14-15, Norfolk, **ESUPDO**
 * October 7, 2011, NDE, **New Sped Director Day**
 * November 2, Omaha, **ESPD**
 * November 3-4, 2011, Omaha, **Law Conference**
 * November 15-16, 2011, Omaha, **ESUPDO**
 * January 10-11, 2011, Kearney, **ESUPDO**
 * February 15, 2011, 1:00-5:00, Lincoln, **ESPD**
 * February 16-17, 2011, Lincoln, **NASES Legislation Conference**


 * AEPSi and Gold**
 * If using CC, then need to switch to Gold in the Fall


 * Financing/Billing**
 * ESU 8 bill quarterly by the hour, very time consuming, inputs the hours into a complicated program, bills are printed along with billing sheets form providers and the packet gets sent to school districts, each bill not split evenly, need to make a change in the system due to decrease in staff and PR for the schools to have an even billing
 * ESU 4 bill monthly except Dec. First 3 months bill on projections, last half of bill on actual, no student list or sick days are sent out, FTE billed on life skills and preschool programs, SLP contract for the EC/School age on pro-rated formula, gets complicated in Jan when start billing on actual costs, summer providers do not go thru the ESU, Audiology and psych is done the same way
 * ESU 7 bills monthly all on projected amounts using FTE. Final bill is based on the projected costs and the actual costs/receipts thru the year, will move to actual for vision and ec, summer providers do not go thru the ESU
 * ESU 2 bills quarterly all on FTE and projected, final bill uses actual,
 * ESU 6 bills quarterly for EC by FTE using a formula for what a full time student is, life skills and preschools are based on FTE
 * ESU 16 bills 8 equal payments based on Dec. 1 child count. Used 50% non-reimbursable and bill state and state reimburses them
 * ESU 15 bills 8 equal paymens, same as ESU 16
 * ESU 11 bills quarterly, concerned last quarter billing cuz bills on actual costs for B-5, other is based on hours and the projected rates


 * Spending Down ARRA**
 * Portable speaker
 * Camera/printer and extra ink
 * Live scribe pen
 * iPads/covers/keyboards
 * Warehouse sale for Scholastic Books
 * Consumables (pencil grips, books, scissors, adapted utensils)
 * Sensory items (weighted vest, cushions)
 * DAY-C
 * Itsy Bitsy- Infant Toddler social/emotional eval tool


 * Order New Materials/Purchases**
 * Larianne get a list of title to ESPD members, Create a library link on the Wiki, $500 goes to ESU7 for postage
 * Behavior was on the top of the list of needs in the needs assessment
 * Dianna Browning-Wright, September 6, 2011, York, General Behavior
 * Enhancing Professional Practice, Charlotte Danielson (recommend to purchase the electronic forms and rubrics and send the receipt to Jane)
 * IEP Goals that make a Difference: An Administrator's Guide to Improving the Process, LRP
 * Leading Successful IEP Teams: A Guide to Managing the People and the Process, LRP
 * Say the Right Thing: A Guide for Responding to Parents' IEP Requests, LRP
 * 1 from Sue Pressler recommendations
 * PDX, Larianne to order 10 more
 * Bring in people to specific ESUs and submit the presentor to Jane by Aug. 1 to determine if ESPD can pay for part
 * Pamella Marshalla for ESU7 in October


 * Assistants/Secretaries**
 * Tell the Director what is due
 * Anticipate what is coming up
 * Stuart will send the list of all the reports that are due
 * Meet once a week and go through the calendar, and mailbox
 * Motel reservations
 * Billing
 * MIPS
 * Email all resource teachers
 * Breakthrough Coach, ESU7 used this training for the Admin and Secretary, look into this for ESPD
 * All phone calls
 * All scheduling for Director


 * Coordinator/Consultant duties**
 * Set up monthly meetings for districts
 * meet with Director monthly or quarterly:
 * File review checks at districts and help assist district in completing what is missing
 * Some ESUs have generalists, some are specific to a Sped Area
 * Billed to schools as consultants based on programs, divided evenly between school districts, uses consultant code 2001.
 * The ones who have the admin degree does the evals of staff as appropriate
 * Early Childhood, Speech, Psych, PT/OT Transition, Sped Coordinator, EDN Supervisor
 * All grant coordinators write all the grants and reports
 * Some coordinators also do ILCD
 * Some time is split with students
 * Some are part time coordinator and part time provider
 * Organize and coordinate their department
 * Special Education Leadership Team, includes coordinators and school psychs
 * SRS, compliance, SESIS
 * Run Department meetings
 * Bill them in their service rate
 * 10% of time to do duties, billed out to school as uncovered time
 * 2 days a week for coordinator
 * Liason between Director and the department
 * Pay for them: 5-10 extra days, 10% of base, $1500 dollars
 * Special Education Steering Committee, made up of a coordinator and a dept. representative; meet 4-5 times a year


 * SRS-Stuart update**
 * Rich text formatting issue has been resolved, going through testing process during summer
 * Forms live in August
 * Get trainings set up with Wade now so he can get it on his calendar
 * NEW!! PDF attachment included and attached to SRS document
 * Slow down with SRS is new, and they are working on resolving it
 * Issues with search, has been resolved
 * Statewide projects will have servers in one location in order to access other servers if necessary, should be done by October
 * Should see an increase in processing speed
 * Universal form for tracking progress in Rule 18 schools requested by NDE, but SRS said no to this request. So, there will be another state-wide project using the construction of SRS, but not attached to SRS. Chris Kasl has not yet reported to SRS that NDE will move forward with this idea. More to come.
 * Upgrading the IFSP form to the Zen framework
 * Apologized to late billing, now the ESUCC is now involved. New structure has delayed it, but hope to get them in April.
 * EXCITING!! SRS purchased product (iNet Soft) to do reports. This is something Wade will demo and train on.
 * Next meeting is July 1, 2011, 8:30-12:30, in Papillion
 * Issues to report to SRS: Help Desk not getting back to requests (rare)


 * Reports Due**


 * Training for non-ESU staff in districts the ESU provides supervison for**
 * Annual Preschool Meeting
 * Any meeting is open to all districts
 * Quarterly Resource Teacher meetings
 * Quarterly Transition meetings
 * Webinars, recorded and ESU4 Sped ILCD/Autism page
 * SPED Advisory meetings for superintendents
 * Invite all sped folks for updates and trainings
 * Summer institute
 * Funds tapped into: PRT, SCIP, Transition grant
 * Every Friday afternoon save for ESU staff meetings

__**Questions/Comments for Good of the Group**__ What is meant by Engagement, Video Clips, etc. What exactly is done Nov. 15-16, 2011 Need to determine how to better use technology for meetings Getting Things Done, David Allen First Break All the Rules, Buckingham
 * Breakthrough Training, look into it for all districts, also consider the pod casts**